X

COVID-19 Prevention Protocols

For the purpose of our Prevention Protocols, the following terms are defined as:

  • Household: Those who live together in the same home outside of Ramah Darom and share a hotel room or cabin on campus.
  • Pod: Two or more households may decide mutually to function as an extended “Passover family.” All households in a pod must have registered with Ramah Darom in advance.
  • Staff: Those employed by Ramah Darom who come on property during the Passover Retreat.
  • PPE: Personal Protective Equipment.

Immunizations and Vaccines

Ramah Darom does not require or expect all guests at the 2021 Passover Retreat to have completed a full COVID-19 vaccination by March 26th. Anyone who has received a COVID-19 vaccine must still adhere to all prevention protocols (i.e.: masking, physical distancing, etc.) with no exceptions.

We do require that all guests are up to date on all other immunizations. Please click here for a link to our immunization policy.

General Requirements of Guests & Staff

Physical Distancing

  • Guests and staff must always maintain a minimum of six feet of distance from anyone not in their Household or Pod.
  • Each participant and staff member will be given a name tag which also identifies their own Pod. This name tag must be worn every day for the entirety of the retreat. Young children will receive new color-coded name tag stickers each day.

Handwashing & Sanitizing

  • Washing hands with soap and water for a minimum of 20 seconds is required before all meals, after going to the bathroom and recommended as often as possible throughout the day.
  • Hand sanitizer and disinfectant will be stationed at locations around campus and provided to each Household to utilize throughout the day after touching shared surfaces.

Face Masks

  • Masks are required for all participants ages 3 and up when entering any public building on campus, when participating in any facilitated program and strongly recommended during any physically-distant interactions with guests or staff members not in their Household or Pod, both indoors and outdoors.

Available Medical Attention

  • A medical professional will be onsite for the entire Passover Retreat. The medical professional will be responsible for approving the screening questionnaire, managing the intake of all guests and daily health checks. They will also be on-call for the duration of the retreat for any medical emergencies which may arise.

Preventing Spread

  • Guests may not leave the property during the Passover Retreat. If there is an urgent need please speak with Rachel Herman for assistance.
  • Sanitizing of high touch points will occur throughout campus multiple times a day by staff.
  • All prayer services will be located outdoors.
  • The indoor gym, library, multipurpose room and spiritual center will remain closed throughout the retreat.
  • Contact sports, such as basketball, may only be played with guests from your own Household or Pod.

Screening & Prevention

Upon Registering

  • A liability waiver must be signed by each Household and submitted prior to arrival.
  • A protocol contract must be signed and submitted by a representative of each household prior to arrival in order to attend the retreat.

Pre-Arrival

  • All Households will be sent an online screening questionnaire prior to the retreat. These questionnaires must be filled out and submitted no sooner than 48-hours prior to arrival.
  • All guests must take a PCR (nasal swab) COVID-19 test with results returned within 48 hours of travelling to the retreat. Guests are required to submit a negative result receipt for every member of their household to Ramah Darom in advance of arrival.
  • All guests will be directed to a testing facility on the day of their arrival while en route to Ramah Darom for both rapid and PCR COVID-19 tests (guests ages 10 and under will only be required to take a rapid test). Each head of Household must sign a communication agreement to allow Ramah Darom to receive your test results while you are driving from the test site to campus.
  • If a rapid test from your immediate Household (plus anyone travelling in your car if you are travelling with a Pod member) comes back positive, everyone in that Household and car must quarantine in a designated location on Ramah Darom’s campus until the nasal swab results are returned with a negative result the following day. In addition, we will require any children 10 and under in the Household or car to take a PCR test if they have not already done so.
  • If the follow-up PCR (nasal swab) test comes back negative, everyone in quarantine is invited to join the program. If a result from the PCR returns positive, everyone in the Household plus anyone who was travelling in the car with you and was quarantined on the Ramah Darom campus must leave the program at the conclusion of Shabbat/Chag.

Upon Arrival

  • Guests will enter the front gate and stay inside their car during the intake process which includes thermal temperature readings, follow up symptom questions and a brief orientation.
  • If any individual in the car is exhibiting symptoms of COVID-19, the Household and anyone in the car will be placed in quarantine in a designated location on Ramah Darom’s campus until the medical professional onsite determines the appropriate next steps.
  • If an individual has a normal temperature but has taken ibuprofen or acetaminophen within six hours of arrival, or naproxen within 12 hours, they may enter campus and remain in their assigned housing but will need their temperature re-taken and may not enter the dining room until their medicine has worn off.

Onsite Monitoring – Guests

  • Daily temperature checks: Guests and staff will receive a morning health check upon arrival to breakfast which includes temperature checks (except on Shabbat) and will answer a basic set of screening questions. If not attending breakfast, guests must go to the concierge desk as soon as they start their day to be screened.
  • Pre-registration will be required for any activities which are contained within a limited physical space such as archery or swimming.
  • Guests may check out reusable activity supplies owned by Ramah Darom (such as mountain bikes or tennis rackets) for personal use and return them to the concierge desk for sanitizing before use by the next guest.
  • Signage will be displayed prominently in the dining and public activity areas and will utilize both written English and images to remind guests and staff of all ages to stay physically distanced at least six feet, wear masks indoors, wash hands regularly and not to share equipment with others before sanitizing.

Response & Management of Guest Case(s) or Probable Case(s) Onsite

  • Anyone who develops symptoms of COVID-19 will be checked by the medical professional who will determine if a test is required and the level of quarantine warranted. All public spaces will be sanitized immediately.
  • Another round of rapid testing will be performed on campus half-way through the Passover Retreat on Tuesday, March 30 for all guests and staff.
  • If a mid-retreat rapid test comes back positive, everyone in that Pod will be required to take a confirmatory PCR (nasal swab) COVID-19 test. That Pod must quarantine in a designated location on Ramah Darom’s campus until negative results are returned.
  • If there is a positive result from the follow up PCR (nasal swab) test, everyone in the Pod will be asked to leave the Ramah Darom campus immediately (or at the end of Shabbat/Chag, if the result is returned during Shabbat/Chag or within a few hours of the start of Shabbat). A thorough cleaning of the premises will then be done by Ramah Darom staff.

Post-Program

  • If a guest leaves the retreat because they are experiencing symptoms of COVID-19 we will request that they get tested with an administered nasal swab test and inform Ramah Darom of the results.
  • In the protocol contract we request that anyone who develops symptoms within 2 weeks post-retreat should alert Ramah Darom.
  • If Ramah Darom is informed of an individual’s positive COVID-19 result, we will keep their identity anonymous but will notify all guests who were in attendance during the retreat with applicable recommendations.

Staff Testing & Onsite Monitoring

  • All local staff must be tested within 48 hours of the Passover Retreat with an administered nasal swab test and receive a negative result prior to entering the Ramah Darom campus. They will also receive daily temperature checks and participate in follow-up rapid testing halfway through the program.
  • All staff residing on campus must follow the same testing and monitoring regimen as the Passover Guests.
  • Any staff with a positive COVID-19 test in advance of the retreat may not come on to the Ramah Darom campus and may only return to work once they have quarantined per the CDC’s recommended length and are symptom-free.

Housing

  • Guests will stay in single-family cabins, hotel rooms or studio-style cottages with immediate Household or Pod members only.
  • All cabins, hotel rooms and cottages will be supplied with disinfectant spray for personal use by guests throughout the program.
  • Cabins, hotel rooms and cottages will be fully prepared prior to arrival. No housekeeping will be provided during the retreat, apart from a no-contact laundry collection. Extra linens, towels and toiletry items will be available upon request at the Concierge Desk. No housekeepers will enter housing spaces for these services.
  • All residential buildings will be provided with commercial-size trash depositories for trash removal from waste bins in your housing space.
  • Room maintenance and additional housekeeping needs will be addressed contact-free through the Concierge Desk and our online service form.

Common & Shared Spaces

Office & Staff Work Areas

  • The Welcome Center workstation will be limited to full time Ramah Darom staff only and no guests will be allowed to use the office area for personal work.

Activity Spaces

  • Facility staff will follow a scheduled routine of wiping down tabletops, chairs, handrails, doors and doorknobs of activity spaces multiple times a day. Facility staff will also include public bathrooms throughout the campus in the scheduled cleaning rotation, and a “cleaned/waiting to be cleaned” signage system will be implemented to communicate bathroom availability.
  • Water fountains will be discontinued from use, and water bottle filling stations will be set up throughout the campus.

Food Service & Dining

Dining Area Setup

  • Dining will be seated by Household or Pod, and each Household or Pod will have the same dining table and chairs designated for them for the entirety of their stay.
  • Floor markers will be visible between each table for a visual reminder of physical distancing during meals.
  • Tables will be set a minimum of 9 ft. apart.

Dining Schedules

  • Each Household will have the option of dining in the dining hall or packing their food to eat in the outdoor tents or in their room.
  • The dining hall will be closed to guests between meals.

Dining System

  • Upon entry to the dining hall, all guests must wash their hands with soap and water for 20 seconds before entering the buffet line or going to their tables.
  • Seders will be served family-style.
  • For every other meal, guests will go through a served buffet line to select their food. Our food and beverage staff will create a plate for you based on your choices. There is a full partition between you and the staff. Markings on the floor will identify proper distancing between Households in the service line.
  • Masks must be worn at all times while inside the dining hall with the exception of while dining at your table.
  • Front of House staff will be stationed near the handwashing area and bathroom area to address sanitizing needs and will generally not be interacting with guest tables during meals.

Cleaning & Sanitization

  • All food and disposables remaining on tables will be thrown away by staff, who will also be responsible for scraping food from reusable plates before placing in dish pits.
  • All reusable tableware will be collected in dish pits by staff and brought immediately to the dishwashing station.
  • All linens will be bagged for laundering between meals.
  • All table and chairs will be sanitized with CDC-approved cleaning supplies.

Public Restrooms & Washing Stations

  • All bathrooms will be gender neutral.
  • Only one Household or Pod may use the bathroom at a time.
  • The main door to the restrooms will stay propped open to avoid open-and-close touching.
  • A “cleaned/waiting to be cleaned” signage system will be implemented to communicate bathroom availability per stall.
  • A staff person will monitor bathrooms during meals to sanitize in between uses. Sanitizing will include a wipe down of all touchpoints with a disposable towel including, but not limited to toilet seats, toilet handles, toilet paper dispensers, stall doors inside and out, stall signage, sinks, faucets, handles, paper towel knobs, doorknobs and garbage can tops.